Privacy Policy

1. Introduction

MaxMed Systems (“we”, “us”, “our”) respects your privacy and processes all personal data in compliance with the General Data Protection Regulation (GDPR) and applicable EU law.

This Privacy Policy explains how we handle personal data when you visit our website, contact us, or engage with us as a business partner.
We operate exclusively B2B and do not target or contract with consumers.

2. Data Controller

THEDERMALFILLER S.R.L.
Strada Basel nr. 4, ap. 2
Timișoara, Jud. Timiș, Romania
E-mail: contact@maxmedsystems.eu
Phone: +40 751 114 079

3. Personal Data We Collect

We collect only the data you voluntarily provide or data that is technically required to operate this website.

3.1. Data You Provide Directly

• Name and contact details (e-mail, telephone)
   
• Company name and business details
   
• Enquiries submitted through the contact form or e-mail
   
• Information required for quotations, invoicing, or delivery
   

3.2. Automatically Collected Technical Data

• IP address
   
• Browser type and version
   
• Operating system
   
• Date and time of access
   
• Basic server logs
   

We do not use analytics, advertising tools, tracking technologies, or social media plugins.
We perform no profiling of any kind.

4. Purpose and Legal Basis of Processing

We process personal data solely for:

• responding to business enquiries
   
• preparing quotations and contracts
   
• coordinating delivery and logistics
   
• fulfilling legal and financial obligations
   
• improving website security and operational stability
   

Legal bases under GDPR

• Art. 6(1)(b) – contract performance or pre-contractual steps
   
• Art. 6(1)(c) – compliance with legal obligations
   
• Art. 6(1)(f) – legitimate interest in operating a secure and functional website
   
• Art. 6(1)(a) – consent (only where explicitly provided)
   

We do not process special categories of personal data.

5. Data Retention

We retain personal data only as long as necessary for the purpose for which it was collected or as required by law (e.g., tax and accounting obligations).
When data is no longer required, it is securely deleted.

6. Sharing of Personal Data

We may share data with:

• IT and hosting providers (GoDaddy)
   
• logistics partners and carriers
   
• payment and banking institutions
   
• legal or regulatory authorities where required
   

We never sell or commercially exploit personal data.
All third-party providers operate under GDPR-compliant agreements.

7. International Data Transfers

Our website is hosted in the EU.
Where partners outside the EU are involved (e.g., specialised suppliers), data transfers occur only when required for contract execution and always under GDPR-approved safeguards.

8. Your Rights Under GDPR

You have the right to:

• access your personal data
   
• request rectification or deletion
   
• request restriction of processing
   
• object to processing based on legitimate interest
   
• withdraw consent (where processing is based on consent)
   
• request data portability
   
• lodge a complaint with an EU supervisory authority
   

To exercise your rights, contact: contact@maxmedsystems.eu

9. Security

We use appropriate technical and organisational measures to protect personal data from loss, misuse, unauthorised access, and disclosure.
This website operates with secure HTTPS encryption.

10. Contact Form and E-mail Enquiries

If you contact us via the website form or by e-mail, we store your data solely for the purpose of responding to your enquiry and for communication regarding potential cooperation.
Data is deleted upon request or when no longer necessary.

11. Cookies

Our website uses only essential cookies required for basic functionality and security (e.g., session cookies, load balancing).
We do not use cookies for analytics, advertising, behaviour tracking, or remarketing.

You may disable cookies in your browser settings, though this may affect basic functionality.

12. Changes to This Privacy Policy

We may update this policy to remain compliant with future legal requirements.
The latest version will always be available on our website.

MaxMed Systems – Refurbished Medical Equipment Division
Operated by THEDERMALFILLER S.R.L.
Effective date: December 2025

For all privacy-related questions:
contact@maxmedsystems.eu